OHS Ergonomics Workstation Assessment: What You Need to Know

In today’s workplace, ensuring that employees have an ergonomic workstation is essential to maintaining their health, well-being, and productivity. An OHS (Occupational Health and Safety) ergonomics workstation assessment is one of the key strategies to achieve this. This assessment identifies potential risks associated with poor workstation design and provides solutions to enhance comfort, reduce physical strain, and improve overall workplace safety.

In this article, we’ll explore what an OHS ergonomics workstation assessment entails, why it’s critical for your business, and how to implement it effectively to boost productivity and reduce workplace injuries.

What is an OHS Ergonomics Workstation Assessment?

An OHS ergonomics workstation assessment involves evaluating the physical setup of a workstation and determining how it can be improved to support the health and safety of employees. The goal is to reduce the risks of musculoskeletal disorders (MSDs) and other injuries caused by poor posture, repetitive movements, and awkward positions.

This type of assessment typically involves evaluating factors such as desk height, chair ergonomics, monitor positioning, keyboard and mouse placement, and lighting. With a thorough assessment, businesses can ensure their employees are working in an environment that promotes good posture, minimises strain, and increases overall comfort.

Why is it Important for Workplace Safety?

Workplace injuries, particularly those related to poor ergonomics, are a leading cause of employee absenteeism and lost productivity. The cost of treating these injuries and compensating affected employees can be substantial, both in terms of medical bills and lost work hours.

An OHS ergonomics workstation assessment can help prevent these issues by identifying ergonomic hazards before they lead to injuries. It not only ensures that workers are comfortable but also contributes to their long-term health. By reducing the physical stress that employees experience, businesses can reduce the occurrence of chronic pain, fatigue, and other work-related injuries.

Key Factors Assessed in an Ergonomic Workstation Evaluation

Several factors are carefully assessed during an ergonomic workstation evaluation. Some of the most important elements include:

• Desk Setup: The height of the desk should allow the worker to keep their arms at a 90-degree angle while typing. A poorly positioned desk can lead to shoulder and wrist strain.
• Chair Positioning: A good chair should support the lower back, promote proper posture, and be adjustable to accommodate different body types and sizes.
• Monitor Placement: Monitors should be positioned at eye level to prevent neck strain and reduce the risk of headaches. The screen should be at a comfortable viewing distance to minimize eye strain.
• Keyboard and Mouse Arrangement: The keyboard and mouse should be positioned so that the worker can use them without excessive strain on their wrists and arms.
• Lighting: Proper lighting is crucial to reducing eye strain. A combination of natural and artificial light should be used to ensure the workspace is well-lit.

The Benefits of Ergonomic Workstation Assessments

Ergonomically designed workstations offer a wide range of benefits to both employers and employees. Some of the most notable advantages include:

• Improved Productivity: Comfortable employees are more focused, motivated, and efficient. An ergonomic workstation helps to reduce distractions like discomfort, leading to better overall performance.
• Reduced Risk of Injury: By ensuring that employees are using workstations that promote good posture and reduce strain, the risk of musculoskeletal injuries such as back pain, neck strain, and carpal tunnel syndrome is significantly reduced.
• Enhanced Employee Well-Being: When employees feel comfortable and supported in their work environment, they are less likely to experience fatigue, discomfort, and stress, contributing to their overall health and happiness.
• Cost Savings: By preventing injuries and reducing absenteeism, businesses can save on healthcare and workers’ compensation costs, leading to a more efficient and cost-effective operation.

OHS Ergonomics Regulations in Australia

In Australia, OHS regulations are designed to protect the health, safety, and welfare of workers. These regulations require employers to ensure that workplaces are ergonomically sound and that employees are not at risk of injuries related to poor workstation design.

According to Australian OHS guidelines, employers must assess and control risks associated with manual tasks, repetitive strain, and awkward postures. Conducting regular ergonomic workstation assessments is one of the most effective ways to comply with these regulations and create a safe work environment for employees.

How to Conduct an Online Ergonomic Workstation Assessment

With the rise of remote work, online ergonomic workstation assessments have become an essential tool for businesses. These assessments can be conducted remotely through online tools, enabling employers to evaluate workstations and provide recommendations from a distance.

The process typically includes:

• Self-Assessment Tools: Employees complete questionnaires or use online tools to assess the setup of their workstation. This allows them to identify potential ergonomic issues.
• Virtual Consultation: Ergonomics consultants may conduct video calls to assess workstation setups, providing personalised recommendations for improvement.
• Follow-Up Evaluations: After implementing changes, a follow-up assessment ensures that the modifications have effectively addressed the ergonomic concerns.

Online assessments are particularly valuable for businesses with remote or hybrid workforces, as they allow for easy monitoring and support without requiring in-person visits.

How Often Should Ergonomic Workstation Assessments Be Done?

While an initial ergonomic assessment is crucial when setting up a workstation, regular assessments should also be conducted. The frequency of these assessments depends on several factors, including:

• Workplace Changes: If employees switch desks, change their work tasks, or adopt new technology, a reassessment is needed.
• Employee Feedback: If an employee reports discomfort, pain, or other issues, an assessment should be conducted to address these concerns.
• Regulatory Requirements: In some industries, businesses are required to conduct regular ergonomic assessments to comply with OHS regulations.

In general, it is a good idea to perform ergonomic workstation assessments at least once a year or whenever significant changes to the workspace occur.

The Cost vs. Benefit of Ergonomic Workstation Assessments

The initial cost of conducting ergonomic workstation assessments may seem high, especially for small businesses. However, the long-term benefits far outweigh the costs. Investing in ergonomic assessments can save money by reducing the risk of workplace injuries, improving employee productivity, and cutting down on healthcare costs.

By proactively addressing ergonomic risks, businesses can create a safer and more efficient work environment, leading to better employee morale and lower turnover rates. The cost of prevention is always lower than the cost of treatment, making ergonomic workstation assessments a wise investment for any business.

An OHS ergonomics workstation assessment is an essential part of maintaining a healthy, safe, and productive workplace. By addressing the ergonomic needs of employees, businesses can prevent injuries, improve efficiency, and create a more comfortable work environment. Whether in the office or working remotely, investing in ergonomic workstation assessments is a smart decision that benefits both employers and employees.